PA Support

Meeting Preparation

You finally got that important meeting in the diary to see that ‘ideal client’ and explain how you can help them with your latest offering. But it’s not just a matter of turning up and having a chat, there’s preparation to be done. Whether it’s finding out the stats on their company, preparing a presentation, researching the people who will be attending or planning the best way to get there and where you will park, we can help you get ready and make sure you’re prepared when you arrive.

Collating or preparing meeting papers

It can be very time-consuming preparing papers for meetings, whether that’s a performance review with one of the team, a board meeting or a conference you’re attending. We can help with preparing templates, collating information from team members, chasing outstanding data, drafting the report and emailing the packs to your members.

Event Management

Event planning is a great thing to be involved in, but it can be very time consuming. We’ve helped plan team meetings, board meetings, conferences, award ceremonies, garden parties, race days and lots of other events. We can help you by issuing invitations, researching and booking venues, liaising with and answering questions from your guests, arranging speakers, AV, lighting, gifts, flowers and much more besides. We will have regular update calls with you to keep you in the loop and report back when it’s all arranged. We could also come and help on the day – manning the registration desk and welcoming guests if you need us to (also see events page).

Diary Management

There’s more to arranging meetings than just making the appointment. There are also room bookings to make, hotels to book, travel to arrange, paperwork to prepare. If you are meeting someone for the first time, we can also do some research on them for you. We’ll also make sure you have travel time booked in the diary, so you don’t run from one appointment to the other, and schedule in time for you to have some lunch! Whatever you need to make sure your day goes smoothly.

Appointment Making

You’re developing your staff, meeting with clients, growing your business – you don’t want to be stuck at your desk playing email-tennis trying to set up meetings. We can take care of that for you, calling or emailing back people back and getting that important appointment confirmed in the diary, making sure the opportunity isn’t lost.

Email Management

Today we’re doing a lot of email management. Do you often feel overwhelmed with the amount of emails you receive and worry you might have missed something? For some clients we check their inboxes, highlighting anything important and responding to anything else, such as general FAQs and deleting the spam. For others, we manage an entire inbox, dealing with client enquiries so they are responded to timely.. Is there something we could do to help you? We LOVE a zero inbox!

Travel

Travel is a big part of any business owner’s day whether this is locally by car, nationally or even overseas travel. We can help prepare your itinerary, plan your journey and the best possible routes, research and book flights and/or hotels and book a restaurant so you don’t miss a meal when you arrive.

Holiday Cover

You have a fabulous PA but he/she is going to be off work for a while. Whether this is planned or unplanned leave, you still need the work to be done. We can step in and provide you with cover that means that your world is not going to stop turning.

Reminder Services

When you are so busy it can be hard to remember everything, I’m one of these people who has to email themselves things or else I forget! We can be your reminder service, whether it’s birthdays and anniversaries, reminding you to email someone or sending you next week’s cinema listings (one of the things we do for one of our clients) we can take this off your mind so you don’t need to worry about forgetting – as long as you tell us about it in the first place of course!

Identifying Tasks to Outsource

If you are overwhelmed with work but are unsure how to start delegating or even what you could delegate here’s how we can help:

Download our guide to outsourcing ’30 ways to use a Virtual Assistant’;
Read our personal assistant support case studies;
Try our quiz to help you decide what type of support would be best for you;
Book a 1:1 and we can explore what tasks you do on a day to day basis and suggest how using a Virtual Assistant can take off the pressure;
Book a consultation day where we can spend time with you and help you identify what you can outsource